Executive Administrator

Date: Jul 16, 2021

Location: Chandler - Arizona, US, 85226

Company: Heraeus

Executive Administrator
Location Chandler - Arizona
Full Time

Imagine a job where you will have the opportunity to do exciting and challenging work, while collaborating with extraordinary colleagues. A company that invests in you and your career, providing the training, mentoring, development and support you need to be successful now and in the future. If you want a career without limits with a market-leading family-owned, global company where you can make an impact, then imagine an opportunity at Heraeus. Every day, our worldwide team of around 14,800 employees are bringing forward new ideas and solutions that are impacting and transforming everything from healthcare to renewable energy to e-mobility to high-tech and telecommunications.


Performs Administrative related duties for the site and carries out responsibilities including providing administrative support services for the site administration team, site meeting coordination/execution, front desk reception, and office supplies management. Handles a wide variety of situations and conflicts involving the clerical and administrative functions of the office.


Your Role and Responsibilities:

  • Provides administrative support to Site Management Team:
    • Prepares and posts reports, KPIs and other required metrics.
    • Prepares presentations and forecasts for executive reviews
  • Ensure office, break room and common areas are in good order, clean, and supplies are stocked.
    • Coordinate with service vendors, ensure good performance
    • Organize supplies to maintain re-order levels, order supplies when required
  • Meeting Coordination/Set-Up as a Site Service for all Site/Division/Operations Teams.
    • Greet visitors and assist with sign in activities (iLobby).
    • Notification/Coordination of Visitors on-site
    • Included, but not limited to: travel arrangements, ordering of meals, day of set-up/clean-up, off-site meeting coordination if necessary; ordering of supplies, room set-up, etc.
    • Prepares presentations, develops meeting agendas and action trackers; compilation of reports and/or metrics.

What is required for this role:


  • High School Diploma or GED required; reading and math skills required.  
  • A minimum of five years experience in an administrative role required.
  • A minimum of three years experience in a manufacturing industry required. 
  • Must be proficient in MS Office software and have a proven track record of successfully meeting deadlines. 
  • Self-starter with proactive project management approach and attention to detail required. 
  • Able to effectively multitask within a lean organization and willing to take on new tasks or challenges. 
  • Must be organized, flexible and adaptable to changing requests and requirements, with strong interpersonal skills and ability to handle sensitive and confidential information. 
  • Experience with SAP a plus.


Nearest Major Market: Phoenix