Administrative Assistant

Date: Feb 4, 2021

Location: Dayton – Ohio, US, 45377

Company: Heraeus

Administrative Assistant
Location Dayton – Ohio
Full Time

Imagine a job where you will have the opportunity to do exciting and challenging work, while collaborating with extraordinary colleagues. A company that invests in you and your career, providing the training, mentoring, development and support you need to be successful now and in the future. If you want a career without limits with a market-leading family-owned, global company where you can make an impact, then imagine an opportunity at Heraeus. Every day, our worldwide team of approximately 14,900 employees are bringing forward new ideas and solutions that are impacting and transforming everything from healthcare to renewable energy to e-mobility to high-tech and telecommunications.




As an employer, we offer open space - For Designers. For Forward Thinkers. For Doers. Innovation has been the secret of our sustained business success for 165 years, and you can have the opportunity to apply your knowledge to help us write that next chapter of success.


Here are just a few of the things you will get to do:



  • Answers and directs phone calls to relevant recipients and coordinates guest visits.  Supports COVID Screening and precautions as required.
  • Prepares reports, memos, spreadsheets, and other documents using MS Office Word, Excel and PowerPoint.
  • Proper handling of extremely confidential and sensitive information with discretion and high level of professionalism.
  • Opens, sorts, and distributes incoming correspondence, including faxes and email.
  • Assists in the coordination of meetings, functions and other projects onsite and offsite.
  • Assists Human Resources with tasks and projects as assigned including but not limited to reporting and site communication.
  • Supports timeclock maintenance to include adding new employees into ADP eTime system.
  • Organizes and supports the new hire orientation process. This includes supporting the hiring manager with the scheduling of orientation activities across departments such as Quality and EHS as well as ensuring the new hire is properly equipped (IT equipment and access, ID badge and physical office space if applicable). 




We are looking for people who are not just open to new ideas, but want to bring fresh thinking, energy and a creative perspective to their work. Some of the traits and qualifications the ideal candidate would possess include:


  • A minimum of a High School Diploma or equivalent is required. An Associates Degree in Business Administration is preferred.
  • A minimum of two years experience in an office administration role is required.
  • Must be proficient in MS Office software and have a proven track record of successfully meeting deadlines.
  • Experience creating and modifying PowerPoint presentations required.
  • Experience with ADP eTime is preferred or comparable timeclock configurations.
  • Self-starter with proactive time management approach and attention to detail required.  Must be organized, flexible and adaptable to changing requests and requirements, with strong interpersonal skills and ability to handle sensitive and confidential information. 

Nearest Major Market: Dayton
Nearest Secondary Market: Cincinnati