Admin Site Coordinator

Date: Jul 16, 2021

Location: Wilmington - North Carolina, US, 28405

Company: Heraeus

Admin Site Coordinator
Location Wilmington - North Carolina
Full Time

Imagine a job where you will have the opportunity to do exciting and challenging work, while collaborating with extraordinary colleagues. A company that invests in you and your career, providing the training, mentoring, development and support you need to be successful now and in the future. If you want a career without limits with a market-leading family-owned, global company where you can make an impact, then imagine an opportunity at Heraeus. Every day, our worldwide team of around 14,800 employees are bringing forward new ideas and solutions that are impacting and transforming everything from healthcare to renewable energy to e-mobility to high-tech and telecommunications.


Performs Administrative related duties for the site and carries out responsibilities including providing administrative support services for the site administration team, site meeting coordination/execution, new employee on-boarding, front desk reception, and office supplies management.


Your Role and Responsibilities:

  • Greet visitors and assist with sign in activities.
  • Ensure office, break room and common areas are in good order, clean, and supplies are stocked.
    • Coordinate with service vendors, ensure good performance
    • Organize supplies to maintain re-order levels, order supplies when required
    • Check the mail, distribute as needed
  • Assist all managers with administrative tasks including filing, receipt scanning, and report postings
    • Maintain document retention program
  • Support HR Business Partner and assist with local HR administrative tasks
    • Temporary employee timecard management / coordination with temp agencies
    • Collect employee information (e.g., new hire paperwork, sign-up sheets, etc.)
    • Maintain the site-specific databases (e.g., Training files, job descriptions, etc.).
    • Coordinate employee On-Boarding process:
      • Coordinate New Employee Orientation with HR Business Partner.
      • Maintain Employee Posting Cabinets and Employment Posting Regulations.
  • Appropriately handles confidential and time sensitive material.


What is required for this role:

  • High School Diploma or GED required; reading and math skills required.  
  • A minimum of three years experience in an administrative role required. 
  • Must be proficient in MS Office software and have a proven track record of successfully meeting deadlines. 
  • Self-starter with proactive project management approach and attention to detail required. 
  • Able to effectively multitask within a lean organization and willing to take on new tasks or challenges. 
  • Must be organized, flexible and adaptable to changing requests and requirements, with strong interpersonal skills and ability to handle sensitive and confidential information. 
  • Experience with SAP a plus.

Nearest Major Market: Wilmington